Residential Property Systems Partner

Trusted by operators we work with

If your lease-up runs on spreadsheets, you're flying blind.

Enquiries land in shared inboxes with no tracking. Leads fall through the cracks before anyone notices.

Marketing, lettings, and finance each run their own pipeline view. No one sees the full picture.

Every handoff between teams is manual. Someone copies data into a spreadsheet, and something always gets missed.

The Cloudfox Pre-Lease Engine

HubSpot Growth Engine

CRM, pipeline, forms, email, and reporting, configured for residential lease-up workflows.

StaySynced PMS Integration

Our productised integration layer: a live 15-minute sync between HubSpot and your PMS. Live today for Concurrent and PEX, with more platforms rolling in over time.

Xero Setup

We configure your Xero, including chart of accounts and tracking, ready for PMS transactions to flow in. Where your PMS integrates with Xero (e.g. Concurrent), we set that up.

Training and Handover

Your team learns the system they will actually use. Full documentation, recorded walkthroughs, and 30 days of post-launch support.

What residential operators say once the chaos is gone.

HubSpot gives us a centralised, performance-focused view of sales and marketing across the whole business, from first enquiry through to rebooking. Cloudfox expertly supported us from the beginning to achieve that 360 view, including both our technical setup and integrating with our PMS.

Tom Leach Marketing Director, Fusion Students

We needed the basics to work, all in one place, where the team can see everything and be proactive from a sales perspective. That's what HubSpot gives us.

Romy Levin Head of Marketing, Luna

The data used to come through once a day. Someone had to log into PEX, download a report, transform it in a spreadsheet, then manually import and check it in HubSpot. That whole process is now automated. The data refreshes every 15 minutes, it's not dependent on one person, and what's in HubSpot is always accurate.

Matt Stansfield Head of Sales, Scape

Backed by the platforms we build on

Platinum-tier partner on both sides of the stack: the commercial engine and the finance stack.

We've done this for PBSA and BTR before.

We only work with residential property operators, so we arrive already knowing your lease-up cycle, your language and your timelines. That is what makes this fast, and light on your team.

Design

We already know how PBSA and BTR lease-up runs: the enquiry-to-rebooking cycle, the seasonal peaks, the language your team uses. So we arrive with the blueprint, confirm the specifics in two short workshops, and scope the build. No blank-page discovery, no educating us on your world.

Build

We configure HubSpot, connect your PMS and Xero, and build the pipelines, forms and dashboards your lettings team actually works in. You review at each milestone. We do the building.

Launch & Handover

Live in 30 days. We test everything, train your team on the day-to-day, and hand over full documentation plus 30 days of post-launch support.

Launch your next lease-up with systems, not spreadsheets.